Receipts are generally referred to as payment proof that we often hear. Surely every time you have encountered this receipt, especially when purchasing goods or services. It has become a frequent and easy thing to find. It could also be that this document is referred to by other terms such as notes, bills, or receipts. This document is proof of purchase or receipt of goods or services in a transaction. So in it, there is a list of names of goods or services that are obtained and have been purchased by customers. Of course, this thing has an important function so its storage must be appropriate.
Benefits of Receipts
The following are some benefits of receipts.
1. Become a referral
One of the functions of receipts is to be a reference. The receipt can be evidence of purchase and payment for goods or services. As evidence, this object can be used as a reference if it turns out that something out of sync happened. So the presence of this one document can avoid various errors that may occur. Especially in a transaction that occurs between the business owner or seller and the customer. Moreover, all the data on the receipt is accurate and can be trusted.
2. Providing information
As we all know that the data on a receipt can certainly be guaranteed to be true. But the receipt maker can make a mistake so that the data is invalid. However, anything stated on this receipt can be important information for the reader. More precisely, information regarding financial transactions that have taken place.
Of course, various parties can trace the information on the receipt. Both the buyer and seller can search for the data listed. That is why receipts can be a source of information about transactions that have occurred. Starting from the number of products and the name of the product purchased to the price listed on the receipt. Surely this data you can see and check at any time.
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3. Avoid misappropriation
Following its benefits as evidence or documents, receipts can also be used to avoid negative things. What is meant here are bad things that may happen, such as misappropriation. What is meant by misappropriation here is generally related to the misuse of funds. This misappropriation can indeed occur and of course, is detrimental. Therefore, this must be anticipated, for example through existing receipts.
Because the receipt is made with full responsibility. Then the receipt maker certainly tries not to make mistakes, including in making transactions. Every transaction recorded must be precise so that it can be accounted for.
4. Checking transactions
Another function of a receipt is to make it easier for you to check transactions. Indeed, each receipt contains a transaction that has occurred. The data must be precise, and there must be no errors. Then later, the data is accurate and can be accounted for. So every existing transaction can be checked properly. Receipts that are proof of transactions that have occurred will be the main material for anyone to check transactions.
Both the seller and the buyer can check all transactions. What is sold and what is purchased by the customer are listed on the receipt. That is why receipts should continue to be stored until these receipts are no longer used. Because its use is quite a lot, especially as a document that proves the existence of a transaction.
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Receipts Storage
To store the receipts, there are two ways to perform it.
1. Manually
Each receipt can be a very important financial document. therefore, every receipt should be stored properly and correctly. One way to save receipts that you can do is manual. For those of you who own or manage the company, you can store this receipt in a filing cabinet.
In the right storage place, each receipt will be stored neatly. Its safety is also more guaranteed so that it will not be lost and not easily damaged. Therefore, make sure in advance that you have a safe and tidy storage area so your archives are stored properly.
2. Digitally
Receipts storage apparently can not only be done manually. But each receipt can now be stored digitally. You can use folders to store each receipt. Of course, receipts stored in the folder will not disappear. Or if you want more secure storage then you can use server services. Then your archives will never be lost, and their security is guaranteed. Of course, you can check the receipt whenever you want. You can also access this wherever you are. Then receipts can function whenever you need them.
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Receipts are of course valuable and important documents for each party. Both the buyer and the seller of goods or services. Receipts that are generally given to buyers after this transaction are very useful. For example, when you return the goods to the seller, of course, you have to use a receipt. You can also see in detail what has been purchased. Then there is nothing wrong if it is stored properly until a certain time limit. Until the objects that include this document can be useful if necessary.
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