Essential Documents for the UK Work Document Legalization Process: Often Forgotten Items

Dreaming of working in the United Kingdom via a Skilled Worker Visa requires meticulous document preparation. The UK Visas and Immigration (UKVI) frequently rejects applications due to non-certified translations or a lack of qualification verification, such as through UK ENIC.

Unlike some other nations, the UK follows a specific legalization chain involving Notarization, Ministry of Foreign Affairs (Kemlu) authentication, and Certified Translations. Often-forgotten documents, such as TB tests from approved clinics or employment references lacking salary details, can trigger a refusal even if you already hold a Certificate of Sponsorship (CoS). This article covers 10 key documents and the legalization steps required to ensure your visa application (costing from GBP 719 plus the Immigration Health Surcharge) proceeds smoothly.

Checklist of Essential Documents for the UK

1. Certificate of Sponsorship (CoS) Reference Number

The CoS from a Home Office-licensed employer is your primary document. It contains your job code, a minimum salary (typically GBP 38,700 for new applicants), and contract duration.

Requirement: No additional legalization is needed for the 16-digit CoS number, but its accuracy is vital. Ensure it matches your job offer letter exactly.

2. Bachelor’s Degree with UK ENIC Statement of Comparability

For regulated professions or PhD-level roles, you must apply for a statement from enic.org.uk.

Process: Use a sworn English translation, notarize the document, and submit it to ENIC (process takes ~15 days, fee approx. GBP 59). This prevents claims that your qualification is not equivalent to a UK degree.

3. Complete and Official Academic Transcripts

Transcripts must be stamped by the university and show relevant coursework.

Legalization: Use a side-by-side certified translation for UKVI review. High-resolution PDF scans are mandatory. A blurry or missing transcript is a common reason for a “skills match” rejection.

Read Also: 10 UK Economic Sectors with the Most Opportunities for Foreign Workers

4. Employment Reference Letters

References must be on company letterhead, stating employment dates, daily duties, and contact details for verification.

The “Forgotten” Detail: Many forget to include salary slips or specific work hours. Use a sworn translation and notarization to add credibility to your 5-year work history.

5. Police Certificate (SKCK)

An SKCK is mandatory if your job is in health, education, or social care. Apply via polri.go.id (valid for 6 months).

Authentication: Requires a sworn translation, notarization, and Ministry of Foreign Affairs (Kemlu) authentication. An expired SKCK is a frequent oversight during VFS Global appointments.

6. Original Birth Certificate for Proof of Identity

This proves your birth name matches your passport and ENIC records.

Note: If there is a name discrepancy, a certified translation and notarized copy are required. This prevents “Request for Evidence” (RFE) delays regarding your identity.

7. Marriage or Divorce Certificates for Dependants

If you are bringing a spouse, a marriage certificate is required.

Legalization: Use a certified translation and notarization. For those recently married, ensure the certificate is issued and legalized promptly to prove the relationship for family migration points.

8. Relevant Professional or Training Certificates

Accredited certificates (e.g., PMP, ACCA, or Nursing licenses) should be translated and notarized.

Benefit: These increase your competitive edge for sponsorship and help match your Standard Occupational Classification (SOC) code.

Read Also: The Secrets of Work Ethics and Corporate Culture in the UK That Drive Employee Productivity

9. English Language Proficiency (SELT)

You must provide results from an approved provider, such as IELTS for UKVI or PTE Academic (minimum B1 level).

Validation: Results must be from a UKVI-approved test center and are only valid for 2 years. Using an old or “General” (non-UKVI) test is a common fatal error.

10. Tuberculosis (TB) Test Certificate from an Approved Clinic

Since Indonesia is on the UK’s listed countries, a TB test from an approved clinic (like BIMC Bali or RS Pondok Indah Jakarta) is mandatory.

Crucial Step: The certificate is valid for 6 months. Results from non-approved clinics will lead to an automatic medical rejection.

Systematic preparation of these legalized documents reduces your risk of UKVI rejection by up to 70%. Start your certified translations and notarizations as soon as you receive your CoS. Monitor gov.uk and VFS Global Indonesia for the latest biometric appointment updates. With careful attention to detail, your career in London or Manchester can become a reality.

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